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COVID Vaccine Requirements

Overview

To support the health and safety of employees, students, and members of the community, Cosumnes River College will require COVID-19 vaccinations for all Los Rios employees and all students who access district and college facilities by October 1, 2021. (See Board Resolution 2021-18: COVID-19 Vaccination Requirement.)

Consistent with all applicable laws, limited exemptions will be granted for eligible documented medical conditions as well as narrowly defined and sincerely held religious beliefs. Learn how to request a medical or religious vaccination requirement exemption. Masks will also be required for all students, faculty, and staff in any indoor space in Los Rios, regardless of vaccination status.

Employees will need to provide evidence of their first vaccine dose by October 1, 2021.

COVID-19 Vaccination Requirement Operational Protocol 

The requirement that all Los Rios students and employees be vaccinated goes into effect on October 1, 2021. To provide clarity and details about the requirement and specific implications for students and employees, we have created the COVID-19 Vaccination Requirement Operational Protocol and negotiated the impacts of the requirement and protocol with all of our labor partners.

How to Submit Vaccine Documentation

Our system for employees to submit their vaccination status is now live in Employee Self-Service! To access it, log in to Employee Self-Service and click the COVID-19 Vaccination Status tile on the home page.

The system will ask whether you are partially or fully vaccinated, which vaccine you received, and the date(s) of your shot(s). The system will also ask you to provide verification of your vaccination status in one of the following ways:

Submit Vaccination Status

Need Help?

Contact the Help Desk at help@losrios.edu for help uploading your vaccination card. Keep in mind that files must be JPG, JPEG, PNG, or PDF, and cannot exceed 5MB in size.

How to Get Vaccinated

On-Campus Vaccination Clinics

Cosumnes River College is hosting vaccination clinics every Wednesday in September from 9:00 am to 1:00 pm in the main campus cafeteria (park in Lot B). Register at the State of California's MyTurn website. Appointments are encouraged, but the clinics will also serve walk-ups. The clinics are hosted by Sacramento County and the California National Guard.

Local Vaccination Sites

For more information about local vaccine availability, visit the Sacramento County vaccine website. This site is updated frequently with information about eligibility and vaccine sites in your area, including how to access vaccines via healthcare providers. You can also visit the State of California's MyTurn website if you do not live in Sacramento County or you want more information about eligibility.

Allowable Exemptions

Exemptions to the vaccination requirement are limited and only available for certain medical conditions and sincerely held religious beliefs. Learn how to request a medical or religious vaccination requirement exemption.

Submit your medical and religious exemption requests by September 15, 2021, to make sure there is time for review, an interactive process (which may include the submission of additional supporting information), and a determination prior to the October 1 effective date of the vaccination requirement. You will be notified of the status of your exemption request after the evaluation is complete.

Vaccine FAQ

Do I need to use sick time or vacation time if I have a vaccination appointment scheduled during work hours?

All Los Rios employees are eligible for supplemental leave to get their COVID-19 vaccination without using regular sick leave or vacation time.

To take advantage of this statewide benefit (which is set to expire at the end of September):

  1. Notify your supervisor.
  2. Report your absence in Employee Self-Service as sick leave with the notation Emergency Sick Leave in the comments.
  3. Fill out the COVID Leave Form and submit it to Employee Benefits at DO-Benefits@losrios.edu.

If you have already taken sick leave in 2021 to get your vaccine and have not submitted your form for reimbursement, you may still do so.

How do I request a medical or religious exemption?

Exemptions to the vaccination requirement are limited and only available for certain medical conditions and sincerely held religious beliefs. Learn how to request a medical or religious vaccination requirement exemption.

Submit your medical and religious exemption requests by September 15, 2021, to make sure there is time for review, an interactive process (which may include the submission of additional supporting information), and a determination prior to the October 1 effective date of the vaccination requirement. You will be notified of the status of your exemption request after the evaluation is complete.

What if I am not vaccinated or do not have an exemption approved by October 1?

Employees who have not provided proof of their vaccination status and do not have an approved exemption will be subject to discipline after October 1, 2021, up to and including termination (consistent with the COVID-19 Vaccination Requirement Operational Protocol). We will follow all existing negotiated employee discipline policies and procedures fairly and swiftly.

Can I get tested instead of getting the vaccine?

No. The Los Rios colleges and our Board of Trustees believe that a vaccine requirement is the fastest and best way for us to help keep our community safe and end the pandemic. We will continue to offer many online class options for enrollment for students who can't or who choose not to receive their first vaccine dose or receive an approved exemption by the October 1, 2021 deadline.

How do I submit my exemption request?

Exemptions to the vaccination requirement are limited and only available for certain medical conditions and sincerely held religious beliefs. Learn how to request a medical or religious vaccination requirement exemption.

Submit your medical and religious exemption requests by September 15, 2021, to make sure there is time for review, an interactive process (which may include the submission of additional supporting information), and a determination prior to the October 1 effective date of the vaccination requirement. You will be notified of the status of your exemption request after the evaluation is complete.

If I have an approved exemption, does the requirement still impact me?

Yes, this requirement impacts everyone. Having an approved exemption on file does not mean you just continue with your job as if the requirement didn’t exist. For the small number of employees who have an approved exemption, we will work with you through the ADA process to determine if a reasonable accommodation is available.

Will I be required to get a booster shot?

The requirement for all Los Rios employees and students accessing district facilities is that they have at least one shot by October 1, 2021. We have not yet finalized what the requirements for spring 2022 will be, but we expect that students and employees will need to be fully vaccinated by the spring semester.

To the extent that booster dose(s) are recommended or required by public health authorities, timely receipt of additional booster dose(s) will be required to be considered fully vaccinated against COVID-19.

By what date will I need to be fully vaccinated?

October 1, 2021 is the deadline for all students and employees to provide proof of at least partial vaccination (meaning at least one dose of a two-dose vaccine). We will require all Los Rios employees to be fully vaccinated by December 1, 2021. Students who plan to take in-person classes and/or access district and college facilities will need to be fully vaccinated to enroll for the spring semester.

Does the vaccination requirement apply to approved volunteers?

Yes, the district's vaccination requirement applies to employees, students, and volunteers. Volunteers must provide proof of vaccination to the administrator responsible for the program or area, and receive approval/clearance from Human Resources by the dates identified in this before engaging in any in-person volunteer activities at Los Rios campuses or facilities.

As is the case for students and employees, volunteers must have received at least one dose of any two-dose vaccine by October 1 in order to be on campus. Just like with students and employees, we are still finalizing policies and standards relating to allowable exemptions from the vaccination requirement, and we expect to have more details to share in the near future. Exemptions to the vaccination requirement will be very limited and only available for certain medical conditions and sincerely held religious beliefs. Once the exemption policy is finalized, we will share publicly the process for requesting an exemption.

Have Los Rios unions/collective bargaining units been involved in this discussion?

Yes, Los Rios has completed negotiations with all of our collective bargaining units on the impacts of the vaccination requirement on employee groups. We will continue to work closely with all of our labor partners throughout the implementation and follow our negotiated contracts.